Question 1

What is the default font used in new PowerPoint presentations (Office 365)?

Accepted Answer

Correct Answer: Calibri / Aptos

Explanation: For many years, 'Calibri' was the default font. Recently, Microsoft introduced 'Aptos' as the new default font for Office 365. Times New Roman was the default in very old versions. You can change the default in Slide Master.

Question 2

Which key is used to mute audio during a presentation?

Accepted Answer

Correct Answer: Alt + U

Explanation: Actually, there is no single letter key to mute system audio in Slide Show. However, on media player controls within PPT, Alt+U often toggles mute for the selected media. Typically, presenters use system volume keys.

Question 3

Can you insert a PDF file into a PowerPoint slide?

Accepted Answer

Correct Answer: Yes, as an Object

Explanation: You can insert a PDF file by going to Insert > Object > Create from file. This embeds the PDF icon or the first page into the slide. Double-clicking it during the editing mode will open the PDF file.

Question 4

Which shortcut opens the 'Replace' dialog box?

Accepted Answer

Correct Answer: Ctrl + H

Explanation: Ctrl + H opens the Replace dialog box. This allows you to find specific text (e.g., '2023') and replace it with something else (e.g., '2024') throughout the entire presentation instantly.

Question 5

What is the purpose of 'Mark as Final'?

Accepted Answer

Correct Answer: It makes the document read-only to prevent changes

Explanation: Mark as Final (File > Info) lets readers know that this is the final version of the document and makes it read-only. Editing commands and typing are disabled, though users can enable editing if they really want to.

Question 6

Which animation effect makes an object disappear from the slide?

Accepted Answer

Correct Answer: Exit

Explanation: Exit effects (usually red colored icons) control how an object leaves the slide. Examples include 'Disappear', 'Fade Out', and 'Fly Out'. Entrance effects make objects appear, and Emphasis effects highlight objects already on screen.

Question 7

What is the shortcut to 'Justify' text?

Accepted Answer

Correct Answer: Ctrl + J

Explanation: Ctrl + J justifies the text, meaning it aligns the text to both the left and right margins, adding extra space between words if necessary. This creates clean, straight edges on both sides of the paragraph.

Question 8

Which option allows you to hide the mouse pointer automatically?

Accepted Answer

Correct Answer: Pointer Options > Automatic

Explanation: In Slide Show mode, Right-click > Pointer Options > Arrow Options > Automatic. This setting hides the mouse cursor after a few seconds of inactivity so it doesn't distract the audience, but brings it back when you move the mouse.

Question 9

To rotate an object by 15-degree increments, hold which key while rotating?

Accepted Answer

Correct Answer: Shift

Explanation: Holding the 'Shift' key while dragging the rotation handle of an object constrains the rotation to 15-degree increments. This makes it easy to rotate objects exactly 45, 90, or 180 degrees.

Question 10

Which key moves the cursor to the beginning of the text box?

Accepted Answer

Correct Answer: Ctrl + Home

Explanation: Pressing 'Ctrl + Home' moves the cursor to the very beginning of the text box or document. Pressing just 'Home' moves the cursor to the beginning of the current line. 'Ctrl + End' moves to the end of the text box.

Question 11

What is 'Grayscale' printing?

Accepted Answer

Correct Answer: Printing in shades of gray (black and white)

Explanation: Grayscale printing converts all colors in the presentation to shades of gray (black, white, and gray tones). This saves color ink and is often used for drafts or handouts. You can preview this in View > Grayscale.

Question 12

Which chart element displays the values of data points?

Accepted Answer

Correct Answer: Data Labels

Explanation: Data Labels display the actual numeric values (e.g., 50%, $100) directly on the chart bars or slices. This makes it easier for the audience to read exact numbers without guessing based on the axis lines.

Question 13

Which view is NOT available in the 'Master Views' group?

Accepted Answer

Correct Answer: Outline Master

Explanation: There is no 'Outline Master'. The three available Master Views are Slide Master (for slides), Handout Master (for printed handouts), and Notes Master (for speaker notes pages). The Outline is just a view mode, not a master template.

Question 14

What is the shortcut to copy formatting from one object to another (Format Painter)?

Accepted Answer

Correct Answer: Ctrl + Shift + C and Ctrl + Shift + V

Explanation: Ctrl + Shift + C copies the *formatting* (color, font, size) of the selected object, not the content. Ctrl + Shift + V pastes that formatting onto another object. This is the keyboard alternative to clicking the Format Painter button.

Question 15

Which option allows you to set a password for opening the presentation?

Accepted Answer

Correct Answer: Both A and B

Explanation: You can set a password in two ways: 1) File > Info > Protect Presentation > Encrypt with Password, or 2) File > Save As > Tools (near Save button) > General Options. Both methods secure the file from unauthorized access.

Question 16

To create a perfect circle, which shape should you choose and what key to hold?

Accepted Answer

Correct Answer: Oval, Shift

Explanation: PowerPoint does not have a 'Circle' tool; it has an 'Oval' tool. To make it a perfect circle, you must select the Oval tool and hold down the 'Shift' key while drawing. Without Shift, it creates an ellipse.

Question 17

What is the function of the 'Distribute Vertically' command?

Accepted Answer

Correct Answer: Spaces selected objects evenly between the top and bottom objects

Explanation: Distribute Vertically calculates the space between the top-most and bottom-most selected objects and arranges the middle objects so that the vertical gaps between them are equal. It is essential for neat lists or diagrams.

Question 18

Which transition effect mimics the turning of a page?

Accepted Answer

Correct Answer: Peel Off

Explanation: The 'Peel Off' (or sometimes called Page Curl in older versions) transition effect makes the slide look like a page of a book being turned over to reveal the next slide. It is found under the 'Subtle' or 'Dynamic Content' transitions.

Question 19

How do you insert a copyright symbol?

Accepted Answer

Correct Answer: Both B and C

Explanation: You can insert a Copyright symbol (©) using the Insert > Symbol menu. Additionally, the AutoCorrect feature often converts (c) into © automatically. In Word, Alt+Ctrl+C is a shortcut, which sometimes works in PPT text boxes depending on settings.

Question 20

Which printing option saves the most ink and paper?

Accepted Answer

Correct Answer: Outline

Explanation: Printing the 'Outline' consumes the least ink and paper because it only prints the text of the presentation without images, backgrounds, or graphics. 'Handouts (9 slides)' saves paper but still prints graphical thumbnails.

PowerPoint MCQs