It is possible to _______ a data source before merging with the main document.
✅ Correct Answer:All of the above
Explanation: You have full control over the data source. You can create a new one, modify existing records, or sort them (e.g., alphabetically by name) before finalizing the merge.
62
Which of the following button will allow you to add, delete, or change records in your Data Source?
✅ Correct Answer:'Edit Data Source' button
Explanation: To modify the recipient list (add or remove people), you typically click on 'Edit Recipient List' or 'Edit Data Source' depending on the Word version.
63
Which of the following is not one of the three 'Mail Merge Helper' steps?
✅ Correct Answer:Set the mailing list parameters
Explanation: The standard steps in Mail Merge are: 1. Create/Select Main Document, 2. Create/Select Data Source, and 3. Merge data with document. 'Set parameters' is not a standard step name.
64
In Word, the mailing list is known as the
✅ Correct Answer:Data source
Explanation: In the context of Mail Merge, the file containing the names and addresses (recipients) is technically called the 'Data Source'.
65
If you will be displaying or printing your document on another computer, you'll want to make sure and select the ______ option under the 'Save' tab.
✅ Correct Answer:Embed True Type Fonts
Explanation: Embedding TrueType fonts ensures that the fonts used in your document travel with the file. This prevents formatting issues if the other computer doesn't have those fonts.
66
Which of the following is the second step in creating a macro?
✅ Correct Answer:Give the macro a name
Explanation: When you start creating a macro, the first logical steps involve initializing it. Usually, you 'Name the Macro' before you can proceed to assign shortcuts or record steps.
67
AutoCorrect was originally designed to replace _________ words as you type.
✅ Correct Answer:Misspelled
Explanation: While AutoCorrect is used for many things now, its original and primary purpose was to automatically fix common spelling errors (like changing 'teh' to 'the') as you type.
68
If you want to convert a symbol or several lines of text into an AutoCorrect entry, you should:
✅ Correct Answer:Insert the symbol or type the text in a Word document first. Then, select the text or symbol and go to the AutoCorrect dialog box.
Explanation: The most efficient way is to type and select the content first. When you open the AutoCorrect dialog, Word automatically places the selected text into the 'With' field.
69
Suppose you wanted to create an AutoCorrect entry that would type the words 'We regret to inform you that your submission has been declined'. Which of the best name you could assign to this entry?
✅ Correct Answer:Regret
Explanation: AutoCorrect shortcuts should be short and easy to remember but unique enough not to be typed accidentally. 'Regret' is a good keyword to trigger the full sentence.
70
When assigning a shortcut key to a symbol, you should always try to select a key or key combination that is:
✅ Correct Answer:Unassigned
Explanation: It is best practice to use an 'Unassigned' key combination so that you do not overwrite an existing important shortcut (like Ctrl+S or Ctrl+C).
71
Which of the following symbol sets would be most likely to contain a mathematical symbol such as a degree sign, greater than or equal to, or a Greek letter?
✅ Correct Answer:Symbol
Explanation: The 'Symbol' font set is specifically designed to contain mathematical operators and Greek letters. Wingdings and Webdings contain icons and pictures.
72
To get to the 'Symbol' dialog box, click on the ______ menu and choose 'Symbol'.
✅ Correct Answer:Insert
Explanation: Symbols (like currency signs, Greek letters) are inserted via the Insert menu. The path is Insert > Symbol.
73
Where can you change the vertical alignment?
✅ Correct Answer:Page Setup dialog box
Explanation: Vertical alignment (Top, Center, Justified, Bottom) of text on a page is controlled via the Page Setup dialog box, not the Paragraph dialog box.
74
Which of the following statement is false?
✅ Correct Answer:You can set different header and footer for last page of a section
Explanation: MS Word allows different headers for First Page and Odd/Even pages. However, there is no direct built-in option for just the 'Last Page' without creating a section break.
75
After typing header text, how can you quickly enter footer text?
✅ Correct Answer:Click on Switch between Header & Footer then type the text
Explanation: When the Header/Footer toolbar is open, there is a specific button 'Switch Between Header and Footer' that instantly moves your cursor from the header area to the footer area.
76
From which menu you can insert Header and Footer?
✅ Correct Answer:View Menu
Explanation: In Word 2003 (common in PPSC/FPSC exams), Header and Footer were found in the 'View' menu. In modern Word, they are in the 'Insert' tab.
77
To autofit the width of column?
✅ Correct Answer:Double click the right border of column
Explanation: Double-clicking the right border of a column header automatically adjusts the column width to fit the longest text entry in that column.
78
Which option is not available in Insert Table Autofit behavior?
✅ Correct Answer:Autofit to Column
Explanation: When inserting a table, the three available AutoFit behaviors are: Fixed Column Width, AutoFit to Contents, and AutoFit to Window. 'Autofit to Column' is not a standard option.
79
What happens when you click on Insert >> Picture >> Clip Art?
✅ Correct Answer:It opens Clip Art taskbar
Explanation: In older versions of Word, this command opens the Clip Art Task Pane (taskbar) on the right side of the screen, from where you can search and select images.
80
A word processor would most likely be used to do?
✅ Correct Answer:Type a biography
Explanation: Word processors (like MS Word) are designed for text manipulation and writing. Keeping accounts or inventory is better suited for Spreadsheets (MS Excel).